What Every Landlord Should Track for Each Tenant

Good tenant records are not about collecting data for its own sake. They exist to help you manage the relationship clearly and professionally.

Contact details

Full name, phone number, and email. Basic, but essential for communication and documentation.

Lease details

Start date, end date, monthly rent amount, deposit amount, and due day. These are the core terms of every rental agreement.

Payment history

A record of when each month was paid, how much was received, and whether it was on time. This is critical for resolving disputes.

Notes

Any relevant context: maintenance requests, communication history, agreed adjustments. Structured notes prevent misunderstandings.